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City of St. Pete Beach Event Application
Applicant
Event Information
If location is private property, a letter giving permission for the event to take place on the property must be included with the application.
Event Logistics
(includes event crew, participants, and spectators)
Under City Ordinance Section 26-33 any special event which is consists of 250 or more persons or the event is a sports related may require standby Emergency Medical Services (EMS) personnel, vehicle(s) and equipment. See Page 10 of the Event Guide for more on EMS service requirements.
The EMS and fire vehicle fees are listed below:
Fees for off-duty fire department personnel special detail (minimum of 3 hours): $50.00
Special event fire vehicle per hour per vehicle (minimum of 3 hours): $25.00
Food and Beverage:
If you need additional space to list more food trucks please attached an additional sheet listing name of truck and the permit number.
Event Equipment – All equipment below other than a 10x10 tent requires a temporary structure permit. Please include the temporary structure permit for each piece of equipment listed below with the event application.
Please list number of tents and size of each and include location on the site plan.
Please list dimensions, scaffolding, etc and include location on the site plan.
All temporary structures that cover an area greater than 120 sq. ft. including connecting spaces with a common area means of egress or entrance that are used for the gathering together of 10 or more persons shall not be erected, operated, or maintained for any purpose without obtaining a permit from the Building Official. The application should include a site plan indicating the location of the structure and information delineating the means of egress and the occupant load. FBC 3103. The Building Official gives permission to temporarily supply and use power in part of an electric installation before such installation has been fully completed and the final certificate of completion has been issued. All temporary power must comply with FFPA 70 NEC Article 590.
Vehicle on the Beach Permits
If Yes, please include a vehicle on the beach permit application with the event application
Street Closures
If yes, you must include all the details in the site plan including streets and times
Please list number, size and placement of each banner that you plan to use to promote the event. If requesting to hang a banner over 75th Ave, a FDOT permit is required and request must be made at least 90 days before the event.
Please indicate the number needed for your event, if none, please put a zero (0).
As the Applicant, I hereby accept and understand the responsibility to oversee all contractors, vendors, or parties affiliated with the event and to insure compliance with the special event guide, the event rules guidelines, requirements for tents and all policies, rules, regulations, and code provisions of the City of St. Pete Beach. I understand that any violations may result in immediate cancellation and revocation of the Event permits. I further certify that all the facts contained in this request are accurate.
No advertising for the event shall occur until this Special Event permit has been approved by City staff and Commission.
If any information is found to be false, incomplete or misrepresented, such fact is just cause for the immediate revocation of any permit issued. In addition, failure to correct any on-site conditions or code violation as identified by City Staff will result in revocation of the permit and/or code enforcement fines.
For events on Public property, I agree to obtain and furnish the City of St. Pete Beach with a certificate of general liability insurance in the amount of at least one million dollars ($1,000,000) or greater as deemed satisfactory by the city. The insurance must name the City of St. Pete Beach as an additional insured.
I understand incomplete application or any outstanding financial obligations with any department with in the City of St. Pete Beach may result in a denial of my request.
By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
EVENT APPLICATION FEES
Up Type IA events: St Pete Beach Resident/Business that does not require site plan review, on-site inspections or other city services, does not require additional permits from other governmental agencies and will occur for not more than three consecutive days.
Type IB events: Non-Resident/Business that does not require site plan review, on-site inspections or other city services, does not require additional permits from other governmental agencies and will occur for not more than three consecutive days.
Type IIA events: St Pete Beach Resident/Business that does require Business that does require site plan review, on-site inspections, city services and/or additional permits from other governmental agencies.
Type IIB events: Non-Resident/Business that does require Business that does require site plan review, on-site inspections, city services and/or additional permits from other governmental agencies.
Type III Events: include any event which cannot be reviewed under subparagraphs (a) or (b) of this section.
Attendance Type IA Type IB Type IIA Type IIB Type III
Up to 249 $25.00 $50.00 $75.00 $100.00 TBD
250-500 $50.00 $100.00 $250.00 $350.00 TBD
501-999 $75.00 $150.00 $500.00 $650.00 TBD
1000+ $100.00 $200.00 $750.00 $1,000.00 TBD
OTHER FEES
Temporary Structure, Outdoor Cooking and Beach Fire permits are $25 per permit.
Vehicle on the Beach permits is $15.
Fire Department stand – by is $125 per hour with a minimum of 3 hours (1 crew and vehicle)
City of St. Pete Beach Event Application Checklist – Application will be sent back to applicant if all the highlighted information is not provided.
Please Include:
____Site Plan: Maximum Size of 8.5” x 11” including the following information
___Location of food vendor area (s)
___ Tent locations and sizes
___ Location of food truck/trailers
___ Location of stage
___ Fuel storage/dispensing areas
___ Emergency access routes for LEO and Fire
___Location of vending booths
___Location of fire extinguishers & other life safety equipment
___Description of sound amplification facilities or equipment
___Location of alcoholic beverage consumption areas and vending
___Location of Generators
___Identify any fences/gates around the event
___Table, chair and equipment layout
___Location of portable restrooms
___Location of designated protest area (if applicable)
___ Traffic & Parking Plan w Map that includes: vendor parking, handicap parking, shuttle routes and times, shuttle drop off/pick up, and ride share drop off and pick up.
____ Public Health Plan: Address plans for hand washing, signs and messaging regarding public health (social distancing, wash hands etc), face coverings, cleaning, disinfection, food service, shared objects and adequate supplies like soap, water, hand sanitizer containing at least 60 percent alcohol, paper towels, tissues, disinfectant wipes, cloth face coverings (as feasible), and no-touch trash cans.
____Safety Plan that includes vendor load in and out times
____Certificate of Insurance
____Copy of Impact Letter if closing streets for an event
____Written authorization from all private properties that are included in the event plan (if applicable)
____Outdoor Cooking Permit Application (if applicable)
____Temporary Structure Permit Application (if applicable)
____ Building Permit Application (if applicable for stages)
____Vehicle on the Beach Permit Application (if applicable)
____Beach Fire Permit Application (if applicable)
____Tax Exempt Documentation (if applicable)
____Non-Profit Documentation (if applicable)
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